EOLWD Electronic Election Services

The Executive Office of Labor and Workforce Development (EOLWD) is soliciting bids for electronic election services specifically designed to support transportation network driver unionization elections following Ballot Question #3, which passed in November 2024. The procurement seeks a single contractor to provide a comprehensive electronic election management system capable of handling elections for up to 70,000 voters with multi-language support and robust security features. Key deliverables include generating unique voter documents, managing the entire election lifecycle, and supporting the Department of Labor Relations' (DLR) election processes. The initial contract term is three years with potential for two one-year renewals, totaling a maximum of five years. Critical procurement dates include a bid release on 05/07/2025, vendor questions due by 05/13/2025, official answers published by 05/20/2025, and bid responses due by 05/27/2025, with an expected contract start date of 06/16/2025. Evaluation criteria will include the vendor's Supplier Diversity Plan (SDP) and the ability to meet the technical requirements of managing complex, large-scale electronic elections.

The procurement is part of the Massachusetts Small Business Purchasing Program, which provides a preference for Massachusetts-based small businesses meeting specific eligibility criteria, including having 50 or fewer full-time equivalent employees and gross revenues under $15 million. Businesses must have their principal place of business in Massachusetts and have been operational for at least one year. The contract will operate on a fee-for-service model, with billing only occurring for conducted elections, and EOLWD/DLR acknowledges that election services might not be immediately required depending on union certification processes. A minimum 1% commitment to diverse business enterprises is mandated through the Supplier Diversity Plan requirement. While no specific budget range is explicitly stated, the complexity of managing elections for up to 70,000 voters suggests a potentially significant contract value. Interested vendors must submit comprehensive documentation, including the Commonwealth Terms and Conditions, Taxpayer Identification Form, Standard Contract Form, and various compliance certificates to be considered for this procurement opportunity.