Environmental Workshop 2024

This solicitation is for a facilities and catering package to support a two-day Environmental Workshop being hosted by the Virginia Department of Transportation (VDOT) in Charlottesville, Virginia on January 23-24, 2024. VDOT is seeking bids from qualified firms to provide lodging, conference space, and catering services for approximately 50-75 participants. The contract will be awarded on a Grand Total basis to the lowest responsive and responsible bidder. The solicitation outlines detailed specifications for the required facilities, equipment, and catering, as well as the agenda and schedule for the workshop. Proposals are due by January 9, 2024.

The contract will be awarded with priority given to DSBSD-certified micro or small businesses. Pricing must be within the state per-diem rates, and the contract term will be from the date of award until the end of the workshop. The solicitation includes standard Commonwealth of Virginia contract terms and conditions, as well as specific requirements related to insurance, payments to subcontractors, and the use of the eVA procurement system. The total budget or award value for this contract is not specified.