Envelopes, purchase and delivery of, term contract

Palm Beach County's Purchasing Department issued Request for Quotation (RFQ) 900460-SM on August 2, 2019, for the purchase and delivery of envelopes on a term contract basis. The solicitation encompasses three distinct lots: Lot 1 includes clasp envelopes in sizes 9" x 12" (4,400 units) and 10" x 13" (4,800 units) over a 12-month period; Lot 2 specifies white business envelopes (#10, 4 1/8" x 9 1/2") with an estimated annual quantity of 44,000 units; and Lot 3 covers inter-department envelopes in 10" x 13" (8,700 units) and 10" x 15" (3,700 units) configurations. Quotations were due by 4:00 p.m. local time on August 22, 2019, with faxed or emailed submissions accepted. The County will award on an item-by-item basis within each lot to the lowest responsive and responsible quoter, with firm, fixed unit pricing quoted to four decimal points maximum. All deliveries must be made within ten business days of receiving a term contract delivery order to the Palm Beach County Purchasing Warehouse (2455 Vista Parkway, West Palm Beach, Florida 33411) during business hours (8:30 a.m. to 3:30 p.m., Monday through Friday), with F.O.B. destination pricing required. The initial contract term is twelve months with options to renew for four additional twelve-month periods, contingent upon mutual written agreement and Board appropriation of funds.

Palm Beach County's Equal Business Opportunity (EBO) Program provides contract award preferences to certified small, minority, and women-owned business enterprises (S/M/WBE) within ten percent of the lowest responsive and responsible quoter's price. Vendors must register in the County's Vendor Self Service (VSS) system and comply with all federal, state, county, and local laws, including criminal history records checks for applicable personnel. Payment will be rendered only upon County satisfaction and acceptance of delivered items, with invoices submitted to the Palm Beach County Finance Department and including the associated purchase order number. The solicitation does not identify any incumbent vendors or current contractors. No specific budget range or contract value is stated in the available documentation; pricing is determined by quotations received and the estimated quantities specified for each lot.