Envelopes, clasp and white wove, purchase & deliver

The Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) #700097/KP on March 17, 2016, for the purchase and delivery of envelopes under a twelve-month term contract with potential renewal options. The procurement is divided into two lots: Lot #1 encompasses clasp-enclosure kraft envelopes in ten different sizes ranging from 6" x 9" to 12" x 15.5", with an estimated 12-month quantity of 38,000 envelopes, and Lot #2 includes white wove business envelopes in #10 size, with an estimated 12-month quantity of 148,500 envelopes. All envelopes must be supplied on an as-needed basis with delivery required within ten business days of receipt of a delivery order to the Palm Beach County Purchasing Warehouse located at 2455 Vista Parkway, West Palm Beach, Florida 33411. Bidders must submit unit pricing per envelope in single, fixed prices with a maximum of four decimal points, and all prices shall remain firm throughout the initial and any subsequent term unless modified by special condition. The submission deadline is March 31, 2016, at 4:00 p.m. Palm Beach County time, with responses accepted via fax or email. Bidders must provide manufacturer and brand information along with part and model numbers for all items, with descriptive literature required for any items not meeting specified manufacturer standards, and samples may be requested at the County's discretion post-submission.

The contract will be awarded on a lot-by-lot basis to the lowest responsive and responsible bidder, with an initial term of twelve months or until the estimated amount of $3,000 is expended, at the County's discretion, and successful vendors have the option to renew for four additional twelve-month periods upon mutual written agreement with all original terms, conditions, and unit prices maintained without deviation, subject to Board appropriation of funds and provided no vendor suspension occurs prior to renewal commencement. Local and Glades preference discounts of 5% may apply to qualified vendors with permanent places of business in Palm Beach County or the Glades, respectively, and Small Business Enterprise (SBE) certified vendors within 10% of the lowest responsive, responsible bid price may receive award consideration. All bidders must comply with the County's Non-Discrimination Policy per Palm Beach County Resolution R-2014-1421, and the County is exempt from federal and state taxes. The County reserves the right to reject bids that would result in awards financially disadvantageous to the County or awards of less than $1,000, and retains the ability to increase or decrease anticipated quantities and values as operational requirements dictate. The estimated contract value is $3,000 for the initial twelve-month period, with no incumbent vendors or existing contractors identified in the solicitation documents.