Enterprise Project Portfolio Management (PPM) Tool for EPMO

The Michigan Department of Technology, Management and Budget (DTMB) issued a Request for Information (RFI) on March 4, 2026, seeking vendor information regarding an Enterprise Project Portfolio Management (PPM) tool for the state's Enterprise Project Management Office (EPMO). This RFI precedes a formal Request for Proposal anticipated in Fall 2026 through Spring 2027. The State seeks a comprehensive, scalable PPM solution to support IT and non-IT projects across DTMB and approximately 20 state departments and agencies, accommodating an estimated 3,000 users managing approximately 400 projects annually. Key deliverables and objectives include native support for waterfall, agile, and hybrid project delivery methodologies; centralized enterprise resource management with role-based capacity planning; enterprise-wide portfolio governance featuring stage-gate processes and steering committee oversight; advanced reporting and analytics capabilities with AI-enabled predictive analytics for forecasting delays and cost overruns; and comprehensive timesheet and financial management at both summary and detailed levels including Earned Value Management calculations. The solution must integrate with existing systems including Microsoft Project, Active Directory (IBM SSO via SAML 2.0), Power BI, JIRA, Azure DevOps, and SIGMA financial systems using API-based integrations as the preferred approach, and must comply with WCAG 2.1 Level AA accessibility standards and Michigan's IT policies. The RFI contains 29 detailed questions covering investment management methodology, project management execution, portfolio planning, resource management, reporting, integration capabilities, security and compliance, and AI functionality. The vendor question deadline was March 11, 2026 at 10:00 a.m. Eastern, with answers posted by March 18, 2026 at 4:00 p.m. Eastern, and RFI responses are due by April 3, 2026 at 11:59 a.m. Eastern. Submissions are required electronically through the Michigan.gov/SIGMAVSS portal in modifiable native formats with individual attachments limited to 6 MB.

The RFI documents do not indicate specific set-asides or restrictions on organizational types eligible to respond, nor do they reference disadvantaged enterprise designations. The current vendor providing PPM services is REGO CONSULTING CORPORATION under contract MA180000000806. The State requires integration with existing enterprise infrastructure including Microsoft Project, Active Directory, Power BI, JIRA, Azure DevOps, and SIGMA financial systems, and mandates multi-tenant SaaS architecture with compliance to Michigan's IT policies and security requirements. The State is open to vendor recommendations on hosting models—including SaaS, State cloud, or on-premises solutions—provided security and compliance requirements are met. Vendors must clearly distinguish current functionality from roadmap items, with roadmap capabilities expected to be available on day one of implementation, and the State requires immutable audit logs with detailed change-level retrieval capabilities and records retention schedule enforcement. No budget information or award value has been disclosed at this time, with the RFI explicitly reserved to gather market information regarding best practices in PPM tools to inform future strategy, and the State reserves the right to invite selected vendors for oral presentations following the April 3, 2026 response deadline.