Engraving Machine

The Commonwealth of Kentucky, specifically the Department of Criminal Justice Training located in Madison County, is seeking to procure an engraving machine through a Request for Quotation (RFQ 758 2500000066) released on April 1, 2025. The procurement is for a comprehensive engraving solution capable of marking name badges, nameplates, and various materials including leather, wood, glass, and metal. The machine must have specific technical requirements, including a marking area of 12x10 or less, auto-centering capabilities, laser and rotary engraving functions, and the ability to engrave items between 3 to 10 inches wide and 1 to 3 inches high. Vendors must provide a complete package that includes the machine, shipping, handling, onsite training, technical support, and maintenance. The evaluation criteria will use a Best Value - Ranking Approach, with 90 points allocated to pricing and 10 points to delivery time, meaning vendors must bid on all line items to be considered responsive. Key dates include vendor questions due by April 8, 2025, at 10:00 AM ET, and the final bid submission deadline of April 15, 2025, at 1:30 PM ET, with the delivery location set at 4449 Kit Carson Dr, Richmond, KY 40475.

The solicitation includes specific compliance requirements through annual affidavit forms addressing Kentucky Revised Statutes related to campaign finance law, qualified bidder status, and resident bidder provisions. Vendors must attest to being authorized to transact business in Kentucky, having filed state corporate income taxes, made unemployment insurance payments, and maintained workers' compensation policies. While no specific set-aside designations are explicitly highlighted, the documentation suggests potential considerations for nonprofit organizations serving individuals with severe disabilities and resident bidders. The Commonwealth reserves the right to request supporting documentation and may disqualify vendors failing to meet these criteria. Pricing must remain valid for at least 60 calendar days after the bid due date, with the intent to award the contract to the most advantageous quote. Interested vendors can obtain additional information by contacting Angie Johnson at 502-564-6194. Though a specific budget range is not detailed, the solicitation indicates the procurement is for a single engraving machine with comprehensive support and training services.