ENGR-Ventress- Fencing Board and Lumber

The State of Alabama is seeking qualified suppliers to provide fencing board and lumber through a Quick Quote procurement process. This solicitation, posted on April 9, 2026, with a deadline for submission on April 14, 2026, requires all respondents to be registered in the Alabama Buys platform and submit responses electronically through that portal. Suppliers must acknowledge receipt of the solicitation and any amendments, confirm their ability to furnish items at quoted prices, and certify compliance with all applicable terms and conditions. All inquiries and questions must be submitted through the Supplier Portal to maintain a formal record. The State reserves the right to conduct cost realism and price reasonableness analysis on all submitted bids, and pricing must comply with Section 41-4-142 of the Code of Alabama, which requires suppliers to be registered and remitting all applicable state and local sales, use, and lease taxes on taxable sales and leases into Alabama.

The contract is governed by Alabama law with exclusive venue in Montgomery, Alabama, and incorporates Division 4 of the Department of Finance Administrative Code. Any resulting contract may be renewed annually by written agreement of both parties, with a total contract cost not to exceed $25,000 or a total contract period not to exceed five years from the effective date, whichever is less restrictive. Price escalation requests may be considered if material, labor, or other contract components significantly increase through no fault of the supplier, provided increases do not exceed industry-specific price index increases or Consumer Price Index changes and are capped at a maximum of five percent of annual contract cost. Suppliers must accept multiple forms of electronic payment, including state-issued credit cards, P-cards, and electronic funds transfer at no additional cost to the State. Suppliers must provide proof of qualifications upon request after bid opening, which may include manufacturer's reseller authorization, professional licenses, and certificates of insurance. No incumbent vendors or current contractors are identified in the solicitation materials.