Engineering Services

The City of Oxford, Georgia, issued a Request for Qualifications (RFQ) on June 13, 2025, seeking qualified engineering consulting firms to provide services related to federally funded community and economic development projects administered through the Southeast Crescent Regional Commission (SCRC) and other programs. The immediate scope of work involves preparation of a Preliminary Engineering Report (PER) for a 2025 SEID grant application focused on water system improvements, specifically the replacement of an aging water main on Haygood Avenue. Respondents must be licensed to practice engineering in Georgia and demonstrate a strong record of successfully implementing SCRC, CDBG, EIP, RDF, CHIP, HOME, EDA, and USDA-funded programs. Deliverables include the draft PER, which must be completed by July 18, 2025, and potential subsequent design and construction management services if the project receives funding. The submission deadline is 12:00 p.m. EST on July 15, 2025, with one hard copy and one digital copy required to be submitted to Mr. Bill Andrew, City Manager, at Oxford City Hall. Evaluation criteria include project approach, timing, relevant experience, quality of work, organizational capacity to perform, and proposed costs. The procurement may result in additional project contracts and addendums over a 2-3 year period for planning, administrative, and related services, though this is not a retainer arrangement.

The RFQ encourages applications from Section 3 Business Concerns and other disadvantaged enterprises, with applicable firms required to submit Section 3 Certification Forms demonstrating eligibility. Respondents must carry Errors and Omissions Insurance and provide comprehensive documentation of company background, officer information, business licenses and registrations, details on up to five relevant projects, key personnel qualifications, and three professional references. Submissions must include proposed fees and percentages for the PER and Design and Construction Management Services, with fees for PERs to be separately disclosed. All responses are subject to Georgia's Open Records Act requirements, and submissions become the property of the City of Oxford. While specific award values or budget ranges are not explicitly stated in the procurement documents, the work is funded through various federally funded sources including CDBG, Redevelopment Fund Projects, CHIP, HOME, EIP, EDA, SCRC, and USDA programs, all subject to 2 CFR 200 procurement compliance requirements. The selection process involves City review, ranking, and selection, with all respondents notified of selection or non-selection outcomes following vendor evaluation.