Engineering Services for the Town of Ashland

The Town of Ashland, Virginia is requesting proposals for professional engineering services on an as-needed basis under RFP #2026-0820, with proposals due September 16, 2026 at 4:00 p.m. The Town intends to award contracts to one or more engineering firms.

The scope encompasses three primary categories: design of roadways, drainage projects, parks, municipal facilities, and related infrastructure including survey, specifications development, and construction materials testing and inspection; plan and drawing review for site plan and subdivision compliance with ordinances and regulations; and assistance with MS4 General Permit, VSMP regulation, and stormwater-related compliance. Proposals must not exceed 35 pages and must include a cover letter, firm qualifications and relevant experience, a list of similar projects completed within the last ten years, and three professional references.

The initial contract term runs from signing through December 31, 2027, with options for renewal through mutual agreement for up to four additional 12-month periods; future price adjustments are limited to the Consumer Price Index for Urban Wage Earners and Clerical Workers. Pricing is based on hourly rates or fixed fees for specific tests, with project-specific scopes and fee estimates developed upon Town request. All professional fees, subcontracted work, and reimbursable expenses are included in project fee agreements.

Evaluation criteria include priority assigned to Town projects, depth and variety of staff disciplines, managerial capabilities, familiarity with federal, state, and local codes, past performance and references, fiscal stability, overall firm quality and reputation, technical capabilities, and hourly fee estimates. Insurance requirements include Commercial General Liability of $1,000,000 combined single limit per occurrence and $2,000,000 general aggregate, Business Automobile Liability of $1,000,000, Umbrella Excess Liability of $1,000,000, and Worker's Compensation with limits of $500,000 per accident and disease. The Town may terminate the contract with 30 days' written notice. Questions are due September 8, 2026; interviews are scheduled for October 13–14, 2026, with notices of award anticipated in December.