Engineering services for drainage improvements

The City of Baxley, Georgia, a jurisdiction within Atkinson County, is issuing a Request for Proposals (RFP) for engineering services to design and implement drainage improvements and culvert repairs funded through the Georgia Department of Community Affairs OneGeorgia Authority Disaster Recovery Efforts Grant Program. The primary project involves repairs to the City Circle Helene Culvert Drainage system, which has sustained severe hurricane-related damage causing flooding along City Circle Road, and includes installation of a new 48-inch reinforced concrete pipe (RCP). Qualified, Georgia-licensed engineering firms with demonstrated experience in public works infrastructure projects associated with federal and state grant programs are eligible to submit proposals through the DFS Procurement Portal at dfs.bonfirehub.com by February 20, 2026 at 2:00 PM EST. The scope of work may encompass structural design, construction engineering inspection, contract administration, PD&E/PE studies, general engineering consulting, program management services, bid package development, and public involvement activities. Evaluation of proposals will be based on a 100-point scale using three criteria: experience (30 points, emphasizing similar projects and federal grant experience), references (30 points, assessing customer engagement and deadline adherence), and staff capability (40 points, evaluating professional qualifications, certifications, and key personnel availability). Submissions must include a qualification package, references, subcontractor list, basis of pricing, and a signed notarized affidavit, along with required declarations regarding non-collusion, lobbying certification, small and minority business initiatives, debarment and suspension status, conflict of interest, and drug-free workplace compliance. Questions regarding scope must be submitted through the Portal by February 13, 2026 at 5:00 PM EST, and contract award is scheduled for the Baxley City Council meeting on February 25, 2026 at 8:30 AM EST at City Hall, 282 E Parker Street, Baxley, GA 31513.

The RFP contains an affirmative requirement that engineering firms demonstrate affirmative steps for engaging small and minority businesses as part of their proposal submission, though no specific set-aside designations or restrictions limiting respondent eligibility are stated beyond the requirement that firms be Georgia-licensed. No incumbent vendors or current contractors are identified in the procurement documentation, and the project scope does not reference integration with existing infrastructure or technology systems beyond the new culvert installation and drainage system improvements. No specific award value or budget range is disclosed in the available procurement materials, leaving the contract amount to be determined through the proposal evaluation and award process. The City reserves the right to reject any or all proposals and to negotiate variances from specifications as needed. All contractors must comply with applicable federal, state, and local laws, and the funding is provided through the federal and state-supported Georgia Department of Community Affairs OneGeorgia Authority Disaster Recovery Efforts Grant Program.