Engineering Design Services for Archibald Avenue At-Grade Railway Crossing Safety Improvements

The City of Ontario, California is requesting proposals for engineering design services to prepare plans, specifications, and engineer's estimates for at-grade railway crossing safety improvements on Archibald Avenue, with proposals due October 22, 2026 at 11:00 a.m. The project is federally funded through Caltrans under Federal Project No. STPLR-7500(311) and involves a Section 130 Highway Rail crossing.

The scope includes environmental clearance documentation, permitting, topographic surveys, coordination with the Union Pacific Railroad and utilities, traffic and pedestrian studies, and preparation of 30%, 60%, 90%, and 100% design plans in AutoCAD format, plus assistance during construction bidding and support phases. The selected consultant must demonstrate at least four years of experience providing similar engineering services to public clients and submit evidence of fiscal stability including current credit reports and audited financial statements.

All contractors and subconsultants must register with California's Department of Industrial Relations and comply with prevailing wage requirements under California Labor Code sections 1720 et seq. and 1770 et seq. The consultant must obtain professional liability insurance with limits of not less than $2,000,000 and maintain general liability, automobile liability, and workers' compensation coverage as specified. Compliance with FHWA guidelines, Caltrans Local Assistance Procedures, CPUC standards, and UPRR standards is required.

Compensation is a lump-sum, not-to-exceed fee with hourly rates for additional work, submitted in a sealed envelope separate from the proposal. Finalist notification occurs November 5, 2026, with interviews on November 12 and a Notice of Intent to Award by November 19. The contract term extends from execution through completion of all services. Proposals require both electronic submission through PlanetBids and four hard copies at the City's Records Management Department. Monthly invoices with progress reports are due, with final payment within 60 days of work completion.