Engineering Design, Permitting, and Construction Documents for Removal of the Woodstock Dam

The Town of Woodstock, Virginia is requesting proposals for professional engineering and design services to advance the removal of the Woodstock Dam (NID #171004) through completed construction documents and permitting, with proposals due September 25, 2026 at 1:00 PM under RFP FY27_RFP_001. An optional site visit is scheduled for September 9, 2026 at 9:30 AM at the Woodstock Town Office, and questions are due September 11, 2026 at 5:00 PM.

Offerors must have been in continuous business operation for a minimum of five years, have no pending material litigation, and be authorized to transact business in Virginia with the State Corporation Commission.

The scope encompasses dam-safety engineering and natural channel design to remove the 44-foot concrete gravity dam (constructed 1957) on Little Stoney Creek and restore the stream channel, floodplain, and associated habitat. Deliverables include stream assessment and survey work; hydrologic and hydraulic modeling using HEC-RAS in coordination with field assessments; dam-safety documentation including an alteration and/or decommissioning plan; construction documents at 35, 65, 95, and 100 percent milestones; permit applications (Nationwide Permit, Dam Alteration Permit, Abandonment Plan, Land Disturbance Permit, Water Quality Impact Assessment, and SWPPP); and up to two public meetings for stakeholder coordination. The anticipated project timeline is 1.5 to 2 years.

The project is supported in part by a grant from the Virginia Department of Conservation and Recreation Dam Safety, Flood Prevention, and Protection Assistance Fund. Consistent with Virginia Code 2.2-4302.2, cost and fee information shall not be submitted with initial proposals. Following evaluation based on qualifications and experience (40%), project approach and understanding (35%), and schedule and capacity (25%), the Town will conduct individual discussions with two or more qualified offerors and negotiate a not-to-exceed fee with the highest-ranked firm. Proposals must not exceed twenty pages (excluding resumes and required forms) and must include firm background, project team identification with resumes, at least three project references from the past ten years, proposed methodology for each task, and a detailed project schedule aligned with the grant period of performance.