Engineered Wood Fiber for City Playgrounds

The City of Dearborn, located in Wayne County, Michigan, is seeking qualified vendors to submit bids for RFQ-158453, a procurement opportunity for engineered wood fiber to be supplied and installed at multiple city parks. The project involves a one-time purchase of 650 cubic yards of Sof'Fall Engineered Wood Fiber or an approved equivalent, which must be blown into fall zones around existing playground equipment. Specific material requirements mandate that the wood fiber be natural-colored, non-toxic, free of recycled wood products, paint, chemicals, or additives, and contain minimal bark and organic debris. Manufacturers must provide certification and testing data compliant with ASTM standards (F195-99, F1292-96, F2075-01) and IPEMA certification. The installation must be completed within 15 days of work commencement, weather permitting, with contractors responsible for cleaning up each playground site after product application. The bid due date is June 13, 2025, and bidders are required to submit pricing for both the engineered wood fiber and its installation using the provided form. A Certified Playground Safety Inspector will escort contractors to the sites and address job-related questions.

While no specific set-aside designations or restrictions on responding organizations are explicitly mentioned in the documentation, vendors must meet stringent insurance and compliance requirements outlined in the City of Dearborn's Standard Terms and Conditions. Contractors must provide insurance through Michigan-licensed companies and comply with Immigration and Nationality Act employment verification standards. The city reserves the right to audit vendor records for up to three years after contract expiration and emphasizes strict compliance with federal, state, and local laws, including labor standards, equal employment regulations, and safety requirements. Payment terms are structured as 2% 10-Net 30, with detailed invoice submission guidelines. Although a specific budget range is not provided, the comprehensive nature of the project suggests a moderate-scale municipal procurement. The contract appears to be a single-source, one-time procurement focused on improving playground safety infrastructure across multiple city parks by installing high-quality engineered wood fiber fall zones.