Engine Oil

The Greater Dayton Regional Transit Authority (RTA) in Montgomery County, Ohio, is soliciting sealed bids for the procurement of engine oil to support its diesel fleet maintenance operations. The RTA seeks to procure SAE 15W-40 engine oil that meets Cummins Engineering Standard 20086 (CES 20086) and American Petroleum Institute Standard CK-4, with oils sourced exclusively from the current Cummins Engine Oil Registration List, which includes over 600 approved products from more than 150 manufacturers and distributors worldwide. The contract covers an estimated annual consumption of 7,500 gallons per year over a two-year contract period with firm fixed pricing that remains constant throughout the agreement; deliveries must occur in bulk to 600 Longworth Street, Dayton, Ohio, between 7:30 a.m. and 3:00 p.m., Monday through Friday, with delivery to an existing 2,000-gallon underground storage tank maintained by the RTA. Bidders must submit proposals electronically via OpenGov by 10:00 a.m. Eastern time on March 24, 2026, with public bid opening occurring at 4 South Main Street, Dayton, Ohio 45402, 8th floor conference room; the deadline for submitting questions and clarifications is March 10, 2026, at 5:00 p.m. Eastern time, with an estimated award date of May 5, 2026. Required qualifications include submission of certificates of good standing from the Ohio Secretary of State, W-9 forms, SAM.gov exclusion confirmations, Buy America certifications, debarment and suspension certifications, non-collusion affidavits, tax liability certifications, and Material Safety Data Sheets prior to delivery; contractors must also maintain comprehensive insurance coverage including Workers' Compensation ($500,000 per occurrence), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Auto Liability ($1,000,000 combined single limit), and Excess/Umbrella coverage ($2,000,000), with the RTA named as additional insured.

This solicitation contains no disadvantaged business enterprise (DBE) set-asides, with the DBE participation requirement established at zero percent. There are no identified incumbent vendors or current contractors specified in the procurement documents. The RTA reserves the right to award the contract to one or more vendors, providing flexibility in sourcing arrangements to ensure competitive pricing and consistent product availability. Companies with fifty or more employees whose contracts exceed $100,000 must obtain Affirmative Action Assurance certification prior to award. The procurement is funded in part by the Federal Transit Administration (FTA) and the Ohio Department of Transportation (ODOT), with all bids subject to applicable FTA clauses and federal compliance requirements, including nondiscrimination provisions aligned with Executive Order 11246 and equal employment opportunity obligations. The specific contract value is not disclosed in the solicitation documents; however, based on the estimated annual consumption of 7,500 gallons per year over two years (15,000 gallons total), the total contract value will depend on the winning bid price per gallon.