Energy Savings Capital Improvements on a Performance Contrac

Lakewood Public Schools issued a Request for Proposals on February 13, 2019, for energy savings capital improvements on a performance contracting basis across four district facilities: Early Childhood Center, Elementary School, Middle School, and High School. The procurement seeks comprehensive energy conservation measures including HVAC system improvements, lighting controls and upgrades, building envelope enhancements, and related energy-saving equipment installation. Successful proposers must provide detailed engineering calculations, energy savings guarantees with annual audit verification, and a comprehensive Measurement and Verification Plan compliant with IPMVP/EVO guidelines, with pricing presented on a level payment schedule containing no start-up costs to the District. Key deadlines included a mandatory pre-proposal meeting on February 8, 2019, written questions due by February 21, 2019, a mandatory job walk on February 18, 2019, and sealed proposals due by March 1, 2019, at 2:00 PM EST. The contract represents a 15-year guaranteed energy savings performance contract with a minimum five-year measurement and verification guarantee period, and the District will evaluate proposals based on committee recommendations with final contract subject to Board of Education approval. Contractors must submit proposals with a five percent bid bond or certified check, provide minimum insurance coverage of $2,000,000 general liability and $5,000,000 umbrella coverage, obtain performance and payment bonds at 100 percent of contract value, and provide an 18-month minimum warranty on all work.

The RFP does not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions on the types of organizations eligible to respond. No incumbent vendors or current contractors are identified in the procurement documents. The contractor assumes full responsibility for all design services, labor, materials, permits, inspections, code compliance, and project financing, with the District financing improvements through energy savings and operating cost reductions. Pricing must remain firm for 90 days from the proposal due date. No specific award value or budget range is disclosed in the available procurement documentation, as the contract value will be determined by the proposals submitted and the energy savings performance calculations presented by qualified bidders.