Energy saving capital improvement project

Bentley Community Schools in Burton, Michigan, issued a Request for Proposal for an Energy Saving Capital Improvement Project on a performance contracting basis pursuant to MCL 380.1274a. The District seeks a single NAESCO and Federal IDIQ-accredited Energy Service Company (ESCO) to design, manage, and implement a comprehensive turn-key energy savings program that may encompass heating, ventilation, air conditioning, lighting, electrical, and technology repairs or modernization. Key deliverables include an executive summary, organizational chart with resumes, baseline energy data, detailed energy conservation measures by category, 15-year and 20-year cash flow analyses, measurement and verification protocols, implementation schedules, and training descriptions, along with documentation of at least five previous performance contracts with references. The vendor must provide a first-party direct performance guarantee of energy savings verified according to the International Performance Measurement and Verification Protocol (IPMVP), with the District incurring no start-up costs and the successful vendor providing a financial package demonstrating net benefits over the contract period. A mandatory bidder's conference and building survey was held on October 11, 2019, at 10:00 a.m., with written questions due by October 16, 2019, at 2:00 p.m., and sealed proposals due by October 21, 2019, at 5:30 p.m. The vendor selection was scheduled for October 28, 2019, with final scope agreement by November 6, 2019, award of construction contract during the week of December 16, 2019, and construction commencement in April 2020, with a maximum contract term of 20 years.

Respondents must be NAESCO and Federal IDIQ-accredited Energy Service Companies; no specific set-asides for disadvantaged enterprises were noted in the RFP documentation. Vendors must submit an original proposal plus three copies and an electronic version on a thumb drive, along with a bid bond equal to 5 percent of total project costs. Required insurance includes Workers Compensation insurance, Comprehensive General Liability Insurance of $1,000,000 per occurrence, Automobile Liability of $1,000,000 per occurrence, and an Umbrella Liability policy of $2,000,000, with performance bonds equaling 100 percent of the vendor's initial investment in the premises. No incumbent vendors, existing infrastructure requiring integration, or specific award values or budget ranges were identified in the available RFP documentation. The vendor must comply with all applicable federal, state, and local laws and obtain all necessary permits and governmental authorizations.