Endodontic Services for Austin State Supported Living Center

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS) division is seeking competitive bids for Endodontic Services at the Austin State Supported Living Center through Solicitation HHS0016297V3. The procurement covers comprehensive dental services including diagnosis, prevention, and treatment of dental pulp-related conditions, endodontic retreatment, root canal therapy, tumor removal, and extractions to be performed at the contractor's location. Bidders must possess at least three years of relevant experience and have personnel with DDS or DMD degrees from CODA-accredited dental schools. The solicitation requires submission of three verifiable references and a detailed demonstration of operational capabilities. Key submission deadlines include questions due by August 25, 2025, clarification responses posted by August 28, 2025, and final bid responses due September 2, 2025, at 10:30 AM CST. The initial contract term will run from award through August 31, 2026, with options for two additional one-year renewals. Award will be based on best value to the State of Texas, considering the bidder's ability to meet requirements, performance delivery, and pricing.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must complete multiple required documents including the Bidder Reference Qualifications Form, HHS Solicitation Affirmations, and Pricing Sheet, demonstrating financial capability and operational capacity. Historical spend for similar services is approximately $4,486.00 for the period September 1, 2024 to July 1, 2025, suggesting a relatively modest contract value. Contractors must comply with numerous state regulations, including the Texas Public Information Act, E-Verify requirements, and specific ethical standards. The contract requires firm and fixed pricing for the entire contract term, encompassing all labor, equipment, materials, and related expenses. Bidders must also complete an online registration process through the HHS Online Bid Room, which involves creating an IAMOnline account and potentially requires several days of processing. Technical support is available through a help desk to assist with the electronic submission process.