Enclosed Trailer, 7x16, Two Styles

The State of Maine Department of Administrative and Financial Services Office of State Procurement Services has issued Request for Quotations (RFQ #17D 241206-128) seeking 7'x16' enclosed trailers in two specific styles: with rear barn doors and rear ramp doors. The procurement targets trailers with 7,000lb gross vehicle weight (GVW) capacity, with MaineDOT anticipating approximately eight unit purchases in the first contract year. The RFQ establishes a Master Agreement enabling all State of Maine departments and agencies to purchase trailers as needed, with MaineDOT serving as the primary user. Vendor submissions are due by December 19, 2024, at 4:00 PM local time, with the initial contract period running from February 1, 2025, through January 31, 2026. The state reserves the right to execute a single award or multiple awards depending on what serves the state's best interests. Critical vendor requirements include maintaining warranty and service facilities within 75 miles of each regional headquarters located in Scarborough, Augusta, Dixfield, Bangor, and Presque Isle. Pricing must incorporate FOB destination shipping to any State of Maine facility, with most deliveries expected at 66 Industrial Drive in Augusta.

The solicitation allows optional participation for municipalities, political subdivisions, and school districts, broadening potential vendor opportunities. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly outlined in the documentation. The contract includes provisions for four optional one-year renewal periods, potentially extending the agreement through January 31, 2030. While specific budget ranges were not detailed, the anticipated volume of approximately eight trailers in the first year provides vendors a baseline for potential revenue. The procurement appears open to standard commercial trailer manufacturers and distributors capable of meeting the specified technical requirements and geographic service capabilities. Vendors must demonstrate ability to deliver trailers meeting the 7'x16' specifications with either rear barn or ramp door configurations, and provide comprehensive warranty coverage. The state's approach suggests a competitive, comprehensive procurement strategy designed to establish a flexible, long-term supply arrangement for enclosed trailers across various state agencies.