EMS Medical Products

The Bernalillo County Purchasing Section of the Procurement and Business Services Department, on behalf of the Bernalillo County Fire & Rescue Department, is soliciting Request for Bids (RFB 46-26-JM) for EMS Medical Products. This procurement encompasses approximately 266 core medical products plus non-core items, including airway management supplies, respiratory equipment, cardiovascular devices, trauma dressings, personal protective equipment, monitoring devices, medical instruments, transport equipment, and emergency pharmaceuticals such as epinephrine, amiodarone, naloxone, dextrose, and saline solutions. The estimated annual usage is valued at approximately $240,000 based on 2025 orders, with core products required for emergency medical services across 14 fire stations and two separate delivery locations. Bidders must submit electronically through the County's eProcurement system (Bonfire) by May 21, 2026, at 2:00 p.m. Mountain Time, and all bids must be firm fixed price with F.O.B. Destination terms, with bidders required to bid on all items to be deemed responsive. The selected Contractor must maintain a 90 percent fill rate in the first contract year and 95 percent thereafter with 96 percent accuracy, deliver orders within five business days, maintain a toll-free customer service line, provide quarterly usage reports at no cost, guarantee all medications have an 18-month expiration date and other products a three-year expiration date from receipt, and comply with all OSHA, NIOSH, and ANSI standards. The resulting contract will have an initial four-year term with the Contractor permitted to terminate on an annual basis after the first year by providing 60 calendar days' written notice, and pricing must remain fixed for the first contract year with price escalation requests reviewed annually thereafter only for documented supplier cost increases supported by certified correspondence.

The County offers preferences to qualifying entities, including State Resident Business (5 percent), Native American Resident Business (8 percent), State Resident Veteran Business (10 percent), Local Business (5 percent), Small Business (5 percent), and Pay Equity Business (5 percent), provided total preferences do not exceed 18 percent with a County preference cap of $180,000. The Contractor must maintain adequate inventory, accept returns within 30 days with no restocking fees, and carry Commercial General Liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, Automobile Liability insurance of $1,000,000, and Workers' Compensation per New Mexico statutory requirements. The County reserves the right to increase or decrease order quantities and add new products to the core list during the contract term. No incumbent vendor information is provided in the solicitation materials. The estimated contract value is approximately $240,000 annually based on current usage patterns, though the actual award value may vary depending on the Contractor's pricing and the County's procurement needs throughout the contract period.