EMS Medical Direction

The City of Sun Prairie, Wisconsin is seeking proposals for EMS Medical Direction services through RFP #19-EMS27, targeting a comprehensive medical oversight contract for its Emergency Medical Services department. The selected vendor must provide licensed physician(s) who will serve as Medical Director, responsible for all clinical and patient care aspects of the EMS operations, in compliance with Wisconsin Statutes Chapter 256 and Administrative Code Chapter DHS 110. The EMS department serves over 35,000 people across a 46-square-mile jurisdiction, operating two locations with three dual-paramedic ambulances and responding to approximately 3,000 annual calls. Key deliverables include developing and implementing EMS protocols, providing 24/7/365 physician consultation, furnishing paramedic training and continuing education, conducting quality assurance reviews, and maintaining records for ten years post-contract. The evaluation process will award points across six categories: knowledge and experience (30 points), functional requirements (20 points), team qualifications (20 points), value-added services (15 points), proposal clarity (10 points), and cost (5 points). The RFP was issued on June 28, 2019, with questions due by July 16, 2019, answers posted July 19, 2019, and proposals due August 2, 2019 at 2:00 PM CDT.

The contract does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises, though a local vendor preference may apply to vendors with physical addresses within Sun Prairie city limits. The contract term spans two years from January 1, 2020 through December 31, 2021, with potential extension for one additional year under mutually agreed terms and price adjustments based on the Consumer Price Index. The successful contractor must maintain comprehensive insurance coverage, including $1,000,000 in commercial general liability, $1,000,000 in automobile liability, $5,000,000 in umbrella liability, and $1,000,000 in professional liability. While specific budget ranges are not detailed, the contractor will be classified as an independent contractor responsible for all tax filings and payments. The City retains the right to terminate the contract with 30 days' written notice, limiting liability to pro-rata costs of services performed. Proposers must submit five copies of various required forms, including a Signature Affidavit, Vendor Profile, and References, with a separate sealed envelope for the Cost Proposal.