Employee Occupational Health Services

The Massachusetts Veterans Home at Holyoke is requesting responses for comprehensive off-site employee occupational health and physical examinations, including related laboratory and testing services, with responses due June 19, 2026.

The scope includes pre-employment physicals, periodic occupational health evaluations, and diagnostic services for the facility's workforce. Providers must meet credentialing requirements for healthcare providers and comply with state and federal occupational health regulations. The RFR specifies service delivery timelines, testing facility accessibility, and reporting procedures; detailed scope requirements are contained in the RFR and evaluation criteria documents.

Compensation structures will be determined through the RFR process, with options for either fee-for-service or capitated arrangements. Payment will be issued via Electronic Funds Transfer on a standard 45-day cycle from invoice receipt. Contractors must offer prompt payment discounts for payment within 10, 15, 20, and/or 30 days, unless they can demonstrate undue hardship through written justification.

Evaluation criteria address clinical expertise, testing capabilities, reporting procedures, and service accessibility for the employee population. Bidders must submit up to three business references, and the Veterans Home reserves the right to deem a response unresponsive if references cannot be obtained after reasonable attempts.

The contract manager is Melanie Gentile, Chief Financial Officer, at 110 Cherry Street, Holyoke, Massachusetts 01040, phone 413-552-4703, email Melanie.Gentile@mass.gov. Contractors must submit the Massachusetts Substitute W-9 Form, Prompt Pay Discount Form, EFT Authorization Agreement, and Contractor Authorized Signatory Listing. The contract incorporates Commonwealth Terms and Conditions for Human and Social Services and is governed by Massachusetts law.