Employee Flexible Benefits Administration and Enrollment Services

The Griffin-Spalding County School System is issuing a Request for Proposal to procure comprehensive employee flexible benefits administration and enrollment services for approximately 1,500 employees across the district. The selected vendor will provide full-service program administration encompassing voluntary benefits including vision, dental, supplemental life insurance, disability insurance, accident insurance, critical illness coverage, hospital indemnity plans, cancer policies, legal plans, and identity protection. Key deliverables and objectives include employee education and communication, on-site or virtual enrollment assistance, enrollment and implementation services, ongoing customer service and support, reporting and compliance, and program evaluation with continuous improvement recommendations. Required qualifications include demonstrated experience with K-12 school districts or public sector organizations in Georgia, provision of at least three current references for clients of similar size and scope (approximately 1,500 employees), and capability to support Section 125 plans, FSAs, HSAs, HRAs, dependent care, COBRA, retiree billing, and ACA compliance. The vendor must specify whether enrollment support is delivered on-site, virtually, or through a hybrid format and identify which services are handled internally versus outsourced. Sealed proposals must be submitted in one original, seven copies, and one electronic version to procurementdocs@gscs.org by 12:00 p.m. on Friday, May 15, 2026. Questions from prospective vendors are accepted until 12:00 p.m. on Friday, May 1, 2026, and selected finalists will be invited to present and interview on May 20-21, 2026, with anticipated vendor selection by June 2026. The contract term is for the 2026-2027 school year with an implementation target date of January 1, 2027, and the open enrollment period scheduled for September 15 through October 2026.

The RFP does not specify set-aside designations, disadvantaged enterprise requirements, or restrictions limiting responses to particular organization types, suggesting the procurement is open to all qualified vendors. No incumbent vendor or current contractor information is identified in the available documentation. Vendors must submit detailed pricing structures indicating whether fees are calculated per-employee-per-month, flat fees, or alternative arrangements, with separate quotes required for one-year, two-year (annually renewable), and three-year (annually renewable) contract terms; however, no specific award value or budget range is disclosed in the RFP summary. The Griffin-Spalding County School System reserves the right to waive any guidelines, waive minor irregularities, reject any proposal, modify specifications, and award the contract in a manner deemed in the district's best interest. Vendors should also include performance guarantees or penalties as part of their proposals to demonstrate commitment to service quality and accountability.