Employee Benefits Consultant

Laramie County School District Number One is seeking an Employee Benefits Consultant through a Request for Proposal (RFP) for a three-year contract period from July 1, 2025 to July 31, 2028, with the potential for up to three additional renewal years. The district, which serves approximately 14,000 students and 3,185 employees across 42 school and department complexes, requires a comprehensive benefits consulting services provider. Key deliverables include marketing, strategic consulting, insurance analysis, plan recommendations, compliance assistance, and support for federal and state law requirements. The consultant will work directly with the district's Finance and Benefits Team and Benefits Committee to analyze current plan performance, recommend potential changes, assist with plan renewals, and explore potential transitions to a self-funded program. The proposal is due on March 18, 2025 at 2:00 p.m., with the selected consultant expected to provide detailed reporting, benchmarking, and strategic planning to help manage employee benefits effectively and control costs. The district currently offers comprehensive benefits to approximately 1,900 certified employees working a minimum of 17.5 hours per week, including medical, dental, vision, life, and disability insurance through Blue Cross Blue Shield of Wyoming.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must register on the Rocky Mountain E-Purchasing System and comply with Wyoming state statutes regarding purchasing procedures, which include preferences for Wyoming resident vendors. The current insurance plans are fully insured, with employee-paid supplemental benefits like FSA and 403(b) plans. While no specific budget range is provided in the documents, the scope suggests a significant contract value given the district's size and comprehensive benefits package. Potential bidders must submit a vendor application, including a W-9 form and Certificate of Insurance, and adhere to the district's procurement guidelines, which require formal competitive bidding for expenditures over $50,000. The district emphasizes ethical procurement practices and requires vendors to comply with the National Institute of Governmental Purchasing Code of Ethics. Vendors must also be prepared to handle potential federal fund expenditures, which are subject to additional debarment and regulatory requirements.