Emission Survey of Distribution Lines, Transmission Lines & Substations to Enable Predictive Manit.

The City of Danville, Virginia is requesting proposals for emissions surveys of its Danville Utilities Division transmission, distribution, and substation facilities under RFP-26-27-014, with sealed proposals due September 24, 2026 at 4:00 PM and a pre-proposal meeting scheduled for August 25, 2026 at 10:00 AM.

The scope covers radio frequency, acoustic, and/or corona emissions survey work across 18 substations; 1,350 miles of 12.47/7.2 kV distribution lines; 60 miles of 69 kV transmission lines; 5 miles of 138 kV transmission lines; and a 60-mile 69 kV transmission line with approximately 500 H-frame structures extending from Brosville to the Pinnacles Hydro Plant. Deliverables include identification and reporting of future component failures to enable predictive maintenance.

Vendors must hold professional liability insurance of $1,000,000 per occurrence and comprehensive general liability coverage of $1,000,000 per occurrence and aggregate. Contractors must demonstrate financial resources and experience necessary for project completion and submit evidence of Virginia business registration, federal tax identification, and any applicable State Corporation Commission registration numbers.

Award will be made to the lowest responsible and responsive vendor, with consideration given to completion time and the following evaluation criteria: technical approach (25%), experience with municipal electric utility systems (20%), ability to inspect remote facilities (15%), reporting and deliverables (10%), key personnel and firm qualifications (10%), price proposal and overall value (15%), and references and past performance (5%).

Work must commence no later than five calendar days after written Notice to Proceed. Contract execution must occur within ten consecutive calendar days of receipt of contract documents. Proposals are binding for ninety days following opening. Written questions are due September 15, 2026 at 5:00 PM. Proposals may be submitted electronically via eVA or by hand delivery or mail to the Purchasing Department.