Emergency Traffic Control Device Monitoring and Inspection Services

Calcasieu Parish Police Jury is soliciting sealed proposals under RFP-2026-ENG-159 for emergency traffic control device monitoring and inspection services, with proposals due November 10, 2026 at 3:00 P.M. Central Time at the Purchasing Department, 1015 Pithon Street, Lake Charles, Louisiana. The source names no set-aside or preference program.

Scope covers strategic planning for post-disaster traffic control device damage assessments, monitoring of Contractor-A assessment activities, monitoring and inspection of Contractor-B reinstallation and replacement work, management of the Parish OpenGov asset management system, and administrative support including billing review and reconciliation. Work must comply with the Manual on Uniform Traffic Control Devices, Parish Standards, and Louisiana Department of Transportation and Development guidelines. Proposers must mobilize within 24 hours of contract activation, deploying five people to oversee damage assessments and ten to perform reinstallation and inspection. Proposers must maintain at least one FEMA Grants Manager on staff and demonstrate familiarity with OpenGov. Proposers must certify compliance with federal requirements including debarment status, equal employment opportunity, civil rights, and anti-lobbying.

Evaluation totals 100 points: History-Background and Experience (0-15), Capacity to Perform (0-25), Staffing Requirements and Response Timelines (0-25), and Price (0-35). Price is submitted on Exhibit A as hourly billing rates for Project Manager, Field Supervisor, Operations Manager, Scheduling/Routing Manager, Grants Manager, and Inspector positions, inclusive of direct and indirect costs, mileage, and incidentals.

This is a pre-disaster agreement that may or may not be activated, depending on disaster severity and applicability to federally declared disasters. The initial term runs through December 31, 2027 and renews automatically for four successive one-year periods unless either party gives 60 days' advance written notice of non-renewal. The Parish will establish a not-to-exceed amount upon activation based on initial damage estimates. The awarded proposer must provide a Payment and Performance Bond of not less than $50,000, which increases if the not-to-exceed amount exceeds that threshold. Federal funding is anticipated through the Federal Emergency Management Agency and Federal Highway Administration for federally declared disasters.