Emergency Shelter Support Trailer - Fully Equipped

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Department of Veterans & Emergency Management, is soliciting quotations for the one-time purchase of one fully equipped emergency shelter support trailer through Request for Quotations (RFQ) 15A 260508-0290. The procurement requires an enclosed 7x16 white trailer capable of supporting 25 people and equipped with exterior features including tandem axles, LED lights, side and rear doors, and stabilizer jacks, along with interior components such as E-track stripping systems, D-ring tie downs, shelving, tread plate flooring, air and roof vents, and dome lights. The bid must include all necessary supplies comprising 25-person shelter cart kits, oversize military style cots, special needs cots, wool blankets, food cambros, and beverage cambros. Quotations must be submitted electronically through the State of Maine's Advantage Vendor Self Service (VSS) system by 4:00 p.m. Eastern Standard Time on Friday, May 22, 2026, with no bidder's conference or site visit specified. The State will evaluate bids on a best value basis, considering compliance with specifications, required purposes, delivery timelines, and overall State interests, with award made to the lowest-priced qualified bidder meeting all requirements. Bidders must provide cost quotations including unit price and estimated delivery days from award, with proposal pricing remaining valid and binding for 180 days from bid submission.

No specific set-aside designations or restrictions on respondent types are detailed in the available documentation. Bidders must complete required forms including the Bid Cover Page and Responsible Bidder Form certifying non-debarment and absence of collusion, and must affirm compliance with all specifications with proof of compliance providable within 48 hours if requested; failure to do so may result in bid rejection. All pricing must be quoted on a Free on Board (FOB) Destination basis, including all shipping charges to the delivery location in Augusta, Maine, with the State assuming no responsibility for goods until receipt at the destination. The State is exempt from federal, state, and local taxes and will provide an exemption certificate upon contract finalization. The contract will take the form of a State of Maine Buyer Purchase Order, and the State reserves the right to negotiate the purchase of additional units at the bid price for six months following award. No incumbent vendors, existing infrastructure requirements, or specific budget ranges are identified in the procurement documentation.