Emergency Procurement - Temporary 10 MVA Mobile Substation Rental and Associated Electrical Support Services

The City of Gallup, located in McKinley County, New Mexico, is conducting an emergency procurement for a temporary 10 MVA mobile substation rental and associated electrical support services due to a critical failure at the Sunshine Substation. This non-competitive emergency procurement is authorized under the City of Gallup Procurement Code and New Mexico statutes, specifically addressing the urgent need to prevent widespread electrical outages during winter peak loading conditions. The primary vendor identified for this procurement is the Navajo Tribal Utility Authority, which will provide a mobile substation, coordinate delivery and installation with the City's Electric Department and PNM switching operations, and offer technical support throughout the rental period. The contract is scheduled to run from January 1, 2026, through July 1, 2026, or until permanent Sunshine Substation equipment is energized and the mobile substation can be safely removed, with a maximum term of one year. Key deliverables include furnishing the mobile substation, providing operational coordination, and supporting safe removal and demobilization of the temporary equipment.

This emergency procurement does not specify set-aside designations or restrictions on responding organizations. The Navajo Tribal Utility Authority was selected as the sole vendor capable of responding within the required timeframe with equipment compatible with the City's electrical system. The total prospective contract value is $319,731.00, which covers the rental of the mobile substation and associated electrical support services. The procurement was declared an emergency on December 16, 2025, by Frances Rodriguez, Purchasing Director, and Chuck Nourse. The City of Gallup Electric Department plans to use this experience to inform future capital planning, system hardening strategies, and emergency response protocols to reduce reliance on emergency procurements and improve overall electrical system resilience. No competitive bidding process is associated with this emergency procurement, and the opportunity is not subject to standard evaluation criteria or competitive bidding requirements.