Emergency - Pot. Water Tanker Trsprt Svc

The Louisiana Department of Health (LDH) is seeking emergency potable water tanker and transportation services through a statewide contingency contract covering East Baton Rouge Parish and Baton Rouge City. The solicitation (RFx Number 3000024487) aims to establish emergency water transportation contracts for use during gubernatorially declared emergencies, with vendors required to provide food-grade tanker trucks capable of delivering potable water within 12-24 hours to designated locations. Specific requirements include using stainless steel tanker trucks with strict cleaning and sanitization protocols, obtaining water only from approved Public Water Systems, and completing comprehensive four-part tracking forms. The bid is scheduled to be opened on April 24, 2025, at 10:00 AM CST, with an initial contract period from May 1, 2025, through April 30, 2026, and potential extensions for two additional 12-month periods not exceeding 36 months total. Vendors must be registered in the LaGov vendor system and submit online bids with all required attachments, including Standard Terms and Conditions, Special Terms and Conditions, a Price Sheet, and Online Bidding Instructions.

The procurement allows for multiple vendor awards to ensure robust emergency response capabilities, with no specific set-aside designations mentioned for disadvantaged enterprises. Vendors must maintain 24/7 availability during emergencies and provide real-time shipment tracking, with an estimated procurement volume of 381 days of truck rental and 44 repositioning events. The contract includes comprehensive pricing mechanisms covering daily truck rental rates, mileage charges, and repositioning fees, with unit pricing designed to cover all vendor expenses including driver costs, lodging, incidentals, fuel, insurance, and maintenance. Payment will be processed via LaCarte Procurement Card for purchases under $5,000 and Electronic Funds Transfer for larger amounts. Contractors must meet specific insurance requirements, including workers' compensation, commercial general liability, and automobile liability coverage with minimum specified coverage limits. While no specific budget range is explicitly stated, the solicitation suggests flexibility in procuring emergency water transportation services with a clear cost structure to support Louisiana's emergency response needs.