Emergency Planning Services

The Office of Exposition Park Management (OEPM) is requesting bids for comprehensive emergency planning and incident management support services for Exposition Park, with bids due June 25, 2026 and a pre-bid conference on June 5, 2026 at 11:00 a.m. via MS Teams. Bidders may claim a 5% Small Business or Microbusiness preference if certified by the California Department of General Services Office of Small Business & Disabled Veteran Business Enterprise Services, and a Disabled Veteran Business Enterprise incentive ranging from 1% to 5% is available based on confirmed DVBE participation levels.

The scope encompasses development and implementation of actionable emergency preparedness frameworks, including assessment of existing capabilities, Emergency Operations Plans, Incident Action Plans, hazard-specific annexes, emergency communications and evacuation procedures, and continuity of operations procedures aligned with FEMA NIMS, California SEMS, and ICS standards. The contractor must facilitate Unified Coordination Group structures, conduct stakeholder meetings, lead tabletop exercises, support major event operational planning for the FIFA World Cup 2026 Fan Festival and LA28 Olympic and Paralympic Games, and provide post-event evaluations and After-Action Reports. This is an implementation engagement, not planning-only advisory work. Minimum qualifications require three years of experience providing similar services and submission of at least two references.

The contract cost ceiling is $49,999.99 for fiscal year 2025–2026 and $200,000 for fiscal year 2026–2027, totaling $250,000. Invoicing occurs monthly in arrears based on actual hours worked. The contract term runs from Department of General Services approval through June 30, 2027, with a required start date within ten business days of award. The awarded bidder will be the responsive firm submitting the lowest cost bid. Questions are due before the June 5 pre-bid conference; virtual cost bid opening is June 12, 2026 at 11:00 a.m. with anticipated award June 22, 2026. Liquidated damages of $1,000 per day apply for contractor failure to meet delivery requirements. The State reserves the right to terminate upon thirty days' written notice or immediately for cause.