Emergency Management Debris Clean Up

Smith County, Texas is requesting sealed bids for emergency management debris cleanup services under Bid Number RB-32-26, with bids due October 7, 2026 at 2:00 p.m. CST. This is a pre-event as-needed contract with an initial one-year term and two automatic one-year renewal options; activation occurs through Task Order with a Notice to Proceed issued for each event.

The scope encompasses debris removal, grinding, and hauling across four designated areas within Smith County following catastrophic events such as hurricanes, floods, or tornadoes. Work includes vegetative debris removal from rights-of-way and public property, hazardous stump removal with backfill, removal of damaged or leaning trees, removal of hanging limbs, and debris processing. The estimated debris volume for planning purposes is approximately 60,000 cubic yards, though actual quantities will vary by activation event. The debris haul destination is 11220 County Road 1121, Tyler, Texas 75709. Contractors must begin removal and hauling operations within 48 hours of receiving the Notice to Proceed and complete work within 90 calendar days per activation.

The Engineer's Estimate of Probable Cost for the current activation event is $2 million. A not-to-exceed amount will be determined for each activation event and included in the Notice to Proceed. Bidders must submit a bid bond in an amount not less than 5% of the largest possible bid. The successful bidder must furnish Performance and Payment Bonds each in the amount of 100% of total contract price from a surety company holding a permit from the State of Texas, except no bonds are required if the total contract price is less than $25,000. The contract is subject to FEMA Super Circular 2 CFR Part 200 compliance, Davis-Bacon Act prevailing wage requirements, Equal Employment Opportunity standards, and Byrd Anti-Lobbying Amendment compliance. All vendors, contractors, and subcontractors must be registered and active on SAM.gov. Prospective bidders must inspect the site and inform themselves of all local conditions. Questions are due in writing by 5:00 p.m. September 28, 2026.