Emergency Lighting System Maintenance and Repair Services - DR150371

The California Department of Education is soliciting bids for emergency lighting system maintenance and repair services at the California School for the Deaf in Fremont. The procurement involves comprehensive maintenance and repair of emergency lighting systems across 13 buildings containing 113 batteries. Key deliverables include preventative maintenance services performed twice annually, on-demand repair services, and battery replacements. Contractor requirements include technicians with a minimum of 5 years of experience maintaining similar equipment. A mandatory site inspection is scheduled for Monday, March 14, 2016, at 10:30 a.m. PDT, located at 39350 Gallaudet Drive, Fremont, CA 94538. Bid submissions are due March 21, 2016, at 2:00 p.m. PDT, with a public bid opening on March 23, 2016. The initial contract period runs from May 1, 2016, through April 30, 2017, with an option to renew for an additional year through April 30, 2018.

The procurement includes provisions for small businesses and disabled veteran-owned businesses (DVBE), with a 5% bid preference for small businesses and a 3-5% incentive for DVBE participation. Insurance requirements include $1 million in commercial general liability coverage and $1 million in automobile liability insurance. The contract includes a parts allowance of $2,000 for the first year and $5,000 for the potential renewal year. Pricing structure covers preventative maintenance, hourly repair rates, and battery replacements, with minor repairs defined as those not exceeding $2,500, inclusive of parts, labor, and shipping. No overtime rates will be paid, and the contract is specifically for the Alameda County location. While no incumbent vendor is mentioned, the procurement is structured to ensure comprehensive emergency lighting system maintenance with clear performance expectations and financial parameters.