Emergency Lighting System Maintenance and Repair Services DF150463

The California Department of Education (CDE) is seeking bids for emergency lighting system maintenance and repair services at the California School for the Deaf, Fremont (CSDF) located at 39350 Gallaudet Drive, Fremont, CA 94538. The procurement is structured as an Invitation for Bid (IFB) covering preventative maintenance and repair services for emergency lighting systems across 13 buildings with 113 total batteries from various manufacturers. Prospective contractors must provide technicians with a minimum of 5 years of experience and attend a mandatory site inspection scheduled for Monday, April 27, 2016, at 10:30 a.m. PDT. Bids are due May 9, 2016, at 2:00 PM PDT, with a public bid opening on May 11, 2016. The initial contract period runs from June 1, 2016, through May 31, 2017, with a one-year renewal option. The contract will be awarded to the lowest responsive and responsible bidder, with evaluation based on the average total of Exhibit B.1 and B.2 bid forms. Pricing must comprehensively include all operating expenses such as transportation, fuel, parking, equipment, taxes, permits, licenses, and insurance.

The procurement includes specific provisions for small businesses and disabled veteran-owned businesses (DVBE). Small businesses receive a 5% bid preference, and there is a DVBE incentive program offering 3-5% preference based on participation levels, though DVBE participation is not mandatory. A parts allowance of $2,000 is included for the first contract year, increasing to $5,000 for the potential renewal year. Minor repairs are defined as those not exceeding $2,500, including parts, labor, and shipping. While no incumbent vendor is specified in the documentation, the contract suggests a comprehensive approach to maintaining emergency lighting infrastructure across multiple buildings. The procurement appears to be structured to provide flexibility for various sizes of businesses while ensuring high-quality service delivery, with clear parameters for pricing, repair scope, and contractor qualifications.