Emergency Light Fixture

Parkway School District in Missouri is seeking qualified vendors to procure 36 emergency light fixtures, specifically the Mule EC6-18-2LR-9W Emergency Dual Head units, through a competitive bid process. The procurement is a one-time purchase with strict specifications, requiring all equipment to be new and prohibiting used, reconditioned, or demonstrator equipment. Vendors must submit their bids electronically through the Parkway School District Bonfire Portal by August 7, 2025, at 3:30 PM Central Standard Time, with key preparation dates including a Q&A period ending July 31, 2025. The district will evaluate bids based on the "lowest and best" proposal, considering factors such as specification compliance, vendor supply capabilities, inventory maintenance, prior district experience, and financial strength. Deliveries will be accepted at the district's warehouse located at 363 North Woods Mill Road in Chesterfield, Missouri, with delivery windows restricted to Monday through Friday between 7:00 a.m. and 2:00 p.m., excluding holidays and inclement weather days.

The procurement includes several mandatory requirements for potential vendors, including participation in the federal E-Verify work authorization program for employees working on the contract and compliance with various federal and state regulations, such as the Civil Rights Act and Americans with Disabilities Act. Vendors must complete an Affidavit of Non-Collusion to certify the independence and integrity of their bid submission. The district encourages procurement of domestic products, with a preference for goods manufactured in the United States and specifically in Missouri when quality, price, and delivery are comparable. Based on the bid tabulation document, vendor pricing ranges from $171.25 to $212.85 per unit, with total project costs between $6,165.00 and $7,662.60. The tentative vendor award notification is scheduled for September 12, 2025, at 4:00 PM, with the initial contract term set for one year or until the district accepts the bid amount.