EM led lighting retrofit fixtures - tivoli room 105/205

The Auraria Higher Education Center (AHEC) Purchasing Office, representing the state of Colorado and jurisdictions within Denver County and Denver City, issued an emergency procurement solicitation for LED lighting retrofit fixtures for the Tivoli Student Union Rooms 105/205. The procurement requests quotations for five specific line items: 61 CREE ZR24-40L-35K-10V troffers in 2x4 format, one CREE ZR22-32L-35K-10V troffer in 2x2 format, 560 Espen LED T8 lamps, 34 Philips LED T8 InstantFit lamps, and 12 Lutron DVTV WH 10V white dimmers. All items must be new, current manufacturer models in original packaging with manufacturer warranties included. The solicitation was posted on April 7, 2015, with a quote due date of April 10, 2015, at 2:00 PM Mountain Time, with responses accepted via fax to 303.556.2093 or email to shannon.sprague@ahec.edu. Delivery was required by April 30, 2015, with the purchase order contract period running through approximately June 30, 2015. Vendors must submit product specification sheets, a completed W-9 form, and a Vendor Mailing Address Form with their quotations, and must provide item information to Xcel Energy for rebate consideration. Evaluation criteria include vendor appropriateness, completeness of response, experience, and costs, with cost being the primary evaluation factor. All costs must include shipping, handling, and delivery charges on an FOB Destination basis with no cost modifications accepted, and quoted costs must remain firm for 120 days after the quote due date.

The solicitation documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors specific to this procurement. However, vendors must comply with Colorado employment eligibility verification requirements through the E-Verify Program and certify lawful presence in the United States. AHEC and the State of Colorado are exempt from federal excise taxes and state and local sales and use taxes, and vendors are prohibited from seeking reimbursement for such taxes. The purchase order terms establish payment within 45 days of receiving products and an acceptable invoice, with interest accruing at the rate established in C.R.S. 24-30-202(24) beginning on day 46 if payment is not made. All items are to be shipped surface freight prepaid to Auraria Central Receiving at 1201 5th Street, Denver, Colorado 80204. While a specific budget or award value is not explicitly stated in the solicitation documents, AHEC indicated its intent to award to one or more vendors capable of fulfilling the anticipated needs, suggesting potential for multiple awards or partial awards based on vendor capability and pricing.