Ellucian software maintenance and support

Clovis Community College is seeking to renew software maintenance and support services for its Ellucian Banner integrated financial, human resources, and student information system under a sole-source determination, with proposals due August 28, 2026. This is a sole-source procurement based on Ellucian's exclusive ownership of the Banner source code and intellectual property — no competitive bidding occurs.

The scope encompasses maintenance and support for the Banner system's Student, Finance, Financial Aid, Human Resources, and Document Management modules over a three-year contract term beginning July 1, 2026. Ellucian is the sole owner and authorized distributor of the Banner software and the only entity capable of providing updates and support; the college's due diligence found no other vendors holding service-provider certification or authorization for Banner system support.

The total contract value is $998,697 before tax, with estimated tax of $48,686.52. Annual escalation rates range from 7% to 9% across the Banner modules. The contract is subject to approval by the State Purchasing Agent following a mandatory 30-day posting period without protest. No bidder conferences or site visits apply to this sole-source procurement.