Elevator Preventative Maintenance and Repair Services

The Virginia Housing Development Authority is issuing Request for Proposals #14110 to procure comprehensive elevator preventative maintenance and repair services across three locations: Headquarters (601 S. Belvidere Street, Richmond, VA), VHC (4224 Cox Road, Glen Allen, VA), and SWVHC (105 E. Main Street, Wytheville, VA). The procurement covers full-service maintenance for six elevators total, including three geared passenger elevators at Headquarters, two hydraulic passenger elevators at VHC, and one hydraulic passenger elevator at SWVHC. Services must comply with manufacturer specifications and ANSI standards (A17.1-1987 and A17.2-1987), with all work subject to OSHA requirements. The selected contractor must provide 24/7 emergency service with a 90-minute response time and on-site arrival within four hours, ensuring no elevator shutdown exceeds 72 hours; scheduled preventative maintenance must occur during normal business hours (8:30 a.m. to 5:00 p.m.). The contractor must submit fixed monthly maintenance pricing for each location and separate labor rates for weekday, overtime, and weekend/holiday work, with invoices due within 30 days of delivery. Key qualifications include a Class A license, evidence of training certifications, three business references with similar service scope, and comprehensive insurance coverage consisting of Commercial General Liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate (with Virginia Housing named as additional insured), plus Workers' Compensation and Employer's Liability insurance of at least $100,000. Optional site visits are scheduled for April 6, 2026, with questions due by April 17, 2026, and proposals due on April 27, 2026, at 5:00 p.m. via the Virginia Housing ShareFile portal, with an anticipated award date of May 1, 2026.

The RFP does not specify set-aside designations or restrictions limiting responses to particular organization types, including disadvantaged enterprises. No incumbent vendor or current contractor information is provided in the solicitation documents. The contractor may not use subcontractors for scheduled preventative maintenance, though subcontractors may be utilized for extensive repairs with Virginia Housing's prior approval. The contractor assumes all responsibility for parts and labor except in cases of vandalism, acts of nature, or blatant misuse. Virginia Housing reserves the right to reject any service technician deemed inadequately trained and may cancel the solicitation or reject all proposals at any time prior to award. No specific award value or budget range is stated in the available documentation.