Elevator Parts

The County of Orange, OC Public Works is seeking competitive bids for an elevator parts contract covering multiple manufacturers including AMTECH, DOVER, KONE, and OTIS. The procurement is a fully electronic solicitation for an as-needed parts supply with approximately 67 different parts across various manufacturers. Bidders must provide new, domestic elevator parts with a commitment to deliver within one hour of order placement and maintain a local inventory within 30 miles of Santa Ana, California. Specific requirements include providing detailed packing slips, offering a standard one-year manufacturer warranty, and supplying technical advice for parts procurement. Key deadlines include a project release date of May 28, 2025, a question submission deadline of June 4, 2025 at 2:00 pm, and a bid submission deadline of June 11, 2025 at 2:00 pm. Evaluation criteria will prioritize vendors who can meet technical specifications, provide comprehensive parts coverage, and demonstrate rapid response capabilities.

The contract includes specific preference policies for Local Small Businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE), which may provide additional consideration during bid evaluation. Bidders must be certified with the California Department of General Services and maintain principal operations within Orange County to qualify for these preferences. The total contract amount is not to exceed $1,000,000, with pricing to be determined during the bidding process. The contract is structured as a five-year usage agreement and is cooperative, potentially allowing other municipal, county, public utility, hospital, educational, and governmental organizations to utilize the contract. Pricing will remain firm for the first year, with potential price adjustments requiring 180 days' advance notice and documented proof of cost increases. The County will receive a 2% administrative rebate on any subordinate contracts executed under this agreement, providing an additional financial benefit to the procurement process.