Elevator Maintenance - PE

The Louisiana Division of Administration, Office of State Procurement is seeking a comprehensive elevator maintenance and repair service contract for the Department of Corrections (DOC), Prison Enterprises (PE), and Louisiana State Penitentiary (LSP) located in Angola, Louisiana. The solicitation (Bid Number 3000024653) specifically covers maintenance of one Montgomery Hydraulic Freight Elevator with a 3,000 lb capacity serving two landings, with requirements for full maintenance, repair, and testing of vertical transportation equipment. Bidders must be licensed under Louisiana Revised Statutes for Specialty: Elevators, Dumbwaiters, and possess a Louisiana Office of State Fire Marshal (OSFM) license, with a minimum of five years' experience maintaining similar elevator systems. The contract will run from July 1, 2025, to June 30, 2026, with potential extensions for two additional 12-month periods, not to exceed 36 months total. Key deliverables include maintaining a 24-hour emergency callback service, responding to normal service calls within 2 hours and entrapment calls within 30 minutes, and providing comprehensive maintenance records. The bid is scheduled to be opened on September 9, 2025, at 10:00 AM CST, with a mandatory jobsite visit required for all bidders.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, but does require vendors to be registered in the LaGov vendor system and submit a W-9 form. Bidders must certify they are not suspended or debarred and must comply with civil rights laws, ADA accessibility requirements, and various federal and state procurement guidelines. The contractor must maintain at least two mechanics and one helper for every 40 elevators under maintenance and keep a comprehensive list of spare parts on-site. While specific award values are not explicitly stated, the bid includes two line items: a monthly service fee for the elevator and an hourly rate for emergency repairs, overtime, and callbacks. The contract includes provisions for termination if performance standards are not met, and the continuation of the contract is contingent upon legislative appropriation of funds. Pricing must include all costs, expenses, fees, and charges associated with performing the work, and the award will be made on an all-or-none basis to the lowest responsive and responsible bidder meeting the specifications.