Elevator Maintenance for LSMSA

The Louisiana Division of Administration's Office of State Procurement is seeking bids for comprehensive elevator maintenance and repair services at the Louisiana School for Math, Science and the Arts (LSMSA) located in Natchitoches, Louisiana. The contract will cover maintenance of multiple elevator systems, including hydraulic passenger and gearless traction elevators, with a contract period from the date of award through June 30, 2026, and options to extend for two additional 12-month periods. Key deliverables include performing semi-monthly inspections, providing 24-hour emergency callback service with maximum response times of 2 hours for normal calls and 30 minutes for entrapments, conducting annual safety tests, and maintaining a website with comprehensive maintenance records. Bidders must be licensed under Louisiana law for elevator and dumbwaiter specialty services, employ licensed elevator mechanics, and have a professional electrical engineer for oversight. The bid opening is scheduled for August 5, 2025, at 10:00 AM Central Time, with a mandatory job site visit required prior to bidding, which must be scheduled by contacting Hillary Ward.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders must be registered in the LaGov vendor system and demonstrate prior experience maintaining at least five similar elevators for 12 consecutive months within the past 5 years. The contract follows an all-or-none award method, targeting the overall lowest responsive and responsible bidder meeting the specifications. Payment will be made electronically, with options including the LaCarte Procurement Card for purchases under $5,000 and Electronic Funds Transfer (EFT) for other payments. The contract includes comprehensive insurance requirements, with specified minimum coverage levels for workers' compensation, commercial general liability, and automobile liability. The total contract value is not explicitly stated, but line items include monthly service fees for various elevator models, a full load test, and hourly callback and repair services. The continuation of the contract is contingent upon legislative appropriations, and the state reserves the right to terminate the contract if sufficient funds are not allocated.