Elevator Maintenance

The South Carolina Governor's School for Science and Mathematics (SCGSSM) is seeking a comprehensive elevator maintenance contractor through an Invitation for Bid (IFB) solicitation for four elevators located in Hartsville, South Carolina. The contract requires full preventive maintenance, adjustments, repairs, and replacements for two Kone 4-level elevators and two Thyssen Krupp 2-level elevators. The successful contractor must provide all necessary labor, materials, supplies, tools, test equipment, communication services, and lubricants to maintain the elevators in first-class operating condition, strictly adhering to ANSI A17.1 standards and South Carolina Elevator Code regulations. Key procurement dates include a non-mandatory pre-bid conference on September 27, 2023, at 11:00 AM EST, a site visit on September 26, 2023, at 10:00 AM EST, and proposal submissions due by October 26, 2023, at 11:00 AM EST. The contract will be awarded to the lowest responsible and responsive bidder, with evaluation criteria focusing on comprehensive maintenance capabilities, response times (30 minutes for critical calls during business hours), and ability to provide 24-hour answering service with one-hour on-site arrival for emergencies.

The solicitation includes preferences for South Carolina resident contractors and subcontractors as defined by Section 11-35-1524 of the South Carolina Code of Laws. Contractors must obtain and maintain appropriate licenses and permits, and carry liability insurance with minimum limits of $1,000,000 per occurrence. The contract will have an initial one-year term beginning December 4, 2023, with four optional one-year renewal periods, potentially extending the total contract duration to five years. Pricing will be submitted as monthly preventive maintenance unit prices, with separate line items for Kone and Thyssen Krupp elevators. All parts and supplies are to be included in the maintenance contract price, and monthly invoices will be submitted for services rendered. The contractor will assume full responsibility for performance obligations and any subcontractor work. While specific budget ranges are not explicitly stated, the comprehensive nature of the maintenance contract suggests a significant annual investment in elevator upkeep and safety for the SCGSSM facility.