Elevator, Escalator, and Moving Walkway Equipment, Installation, Service and Repair

Education Service Center, Region 10 (Region 10 ESC) in Richardson, Texas, is issuing a Request for Proposal on behalf of itself and the national Equalis Group cooperative purchasing membership for the procurement of Elevator, Escalator, and Moving Walkway Equipment, Installation, Service and Repair. The solicitation seeks comprehensive proposals covering equipment supply, installation services, maintenance and preventive service programs, repair services, modernization and upgrades, technology-enabled connected services, condition assessments, capital planning, custom design services, and emergency response capabilities across multiple states. Vendors may propose complete offerings or limit proposals to specific product or service lines within the scope. Required qualifications include current applicable federal and state licenses and certifications, proof of financial stability, comprehensive public liability insurance with limits of not less than $1,000,000 per occurrence, and a minimum of five public sector customer references. Evaluation criteria assign 30 points to Products/Pricing, 25 points to Performance Capability, 25 points to Qualification and Experience, 10 points to Safety/Compliance/Code Adherence, and 10 points to Commitment to Service Equalis Group Members. Proposals must be received by April 17, 2026 at 2:00 PM Central Standard Time via the Bonfire procurement portal, with questions due by April 9, 2026 and addenda issued by April 10, 2026 if required. The public bid opening will be conducted via Microsoft Teams on April 17, 2026 at 2:00 PM, with Region 10 ESC approval anticipated by June 17, 2026, and a contract effective date of July 1, 2026. Pricing must utilize auditable methodologies including line-item pricing, percentage discounts from published catalogs, labor rates compliant with prevailing wage regulations, or other verifiable discount structures, with all pricing remaining firm for 120 days from proposal submission.

This procurement is available to state, county, special district, local government, school district, private K-12 school, higher education institutions, and non-profit organizations that register as Equalis Group members; there are no exclusive award restrictions and Region 10 ESC reserves the right to award multiple vendors or reject all proposals. Compliance with federal and state regulations is mandatory, including Davis-Bacon Act compliance where applicable for federally funded projects exceeding $2,000 in labor costs, clean air and water act compliance, equal employment opportunity standards, and various state-specific certifications related to immigration compliance, affirmative action, political contributions disclosure, and non-collusion affidavits. Proposals are limited to 100 total pages excluding the pricing Excel spreadsheet, and all vendors must complete 23 proposal forms addressing certifications, licenses, federal compliance requirements, tax certifications, and acceptance of general terms and conditions. The resulting contract will have an initial term of three years (July 1, 2026 to June 30, 2029) with options to renew annually for an additional two years at Region 10 ESC's discretion, with pricing to include the recommended 2% administrative fee paid to Equalis Group. The annual volume is estimated to exceed $100 million by year three of the contract, though no minimum purchase guarantees are provided, and the contract will serve as a master agreement available to public agencies nationwide.