Electronic Document Management System

The Michigan Bureau of State Lottery is conducting a Request for Information (RFI) for an Electronic Document Management System to replace their current Content Manager 9 system. The procurement seeks a comprehensive document management solution capable of handling approximately 5,000 documents (40,000 pages) monthly, with support for 250 total users and an estimated 2,000 daily document processing. Key requirements include integration with existing Kofax scanning technology, support for 150 document types, and robust capabilities for OCR, email processing, and document indexing. The system must enable workflow management at the document level, facilitate PDF conversion, support metadata indexing, and provide FOIA document retrieval functionality. The RFI was posted on September 24, 2018, with a response deadline of October 8, 2018, and the Lottery anticipates releasing a formal Request for Proposal (RFP) in calendar year 2019. Desired system characteristics include compatibility with Windows desktop environments and support for concurrent user-based licensing.

The RFI does not specify explicit set-aside designations or restrictions on responding organizations, and international vendors from countries like India and Canada are explicitly welcome to participate. The current technological infrastructure includes Windows desktop systems, Kofax scanning technology, and Micro Focus Content Manager 9, which the new system must effectively integrate and replace. While the Lottery has not finalized its 2019 budget for this project, they are open to both off-the-shelf and customizable solutions that meet their specific business requirements. The initial deployment is planned for the Lottery home office, with potential future expansion to regional offices. The procurement will potentially accommodate solutions where some tasks can be performed remotely. The system must comprehensively support 25 document types that currently comprise 80% of their document volume, with the flexibility to handle additional document classifications. Though a specific budget range is not disclosed, the comprehensive requirements suggest a significant investment in document management technology.