Electrical System Testing Rebid

The City of Salem, Oregon, Department of Public Works is requesting bids for electrical system testing and maintenance services at the Willow Lake Water Pollution Control Facility and River Road facilities under an Invitation to Bid, with proposals due October 21, 2026 at 11:00 a.m. via electronic submission through BidLocker.

The contractor must be a recognized electrical distribution testing firm qualified to perform preventive maintenance, testing, power loading, and comprehensive Arc Flash and coordination studies on electrical distribution equipment in compliance with National Electrical Testing Association (NETA) Maintenance Testing Specifications (MTS-2019). The testing program operates on a three to five-year cycle for all equipment, with critical equipment tested annually. Estimated testing hours through June 30, 2027, are 325 hours. The contractor must also be capable of performing Arc Flash and coordination studies of the entire Willow Lake and/or River Road electrical systems as requested.

Contractor qualifications are stringent: must be licensed and bonded in Oregon, an approved field evaluation firm per Oregon Administrative Rules, and have a Project Manager certified by NICET in Electrical Power Distribution System Testing, an Oregon-registered Electrical Professional Engineer, or NETA-certified at Level III or IV. Technicians must be NETA or NICET certified in electrical power distribution system maintenance and testing, all full-time regularly employed by the contractor. The contractor must provide twenty-four-hour on-call emergency service with one-hour notification and four-hour on-site response. Insurance requirements include $2 million combined single-limit comprehensive general liability and workers' compensation coverage naming the City as additional insured.

Bidders shall submit a lump-sum yearly bid with hourly rates for testing work, shop work, on-site data verification, data entry, Arc Flash study provisions, and report preparation. Hourly rates must include all travel time to City work sites and use of contractor-owned test equipment; these costs are not separately billable. Approved overtime is billed at 1.5 times the hourly rate for hours exceeding eight per day or forty per week, and double time for Sunday and holiday work. Materials provided by the contractor may be marked up a maximum of fifteen percent; subcontracted work a maximum of ten percent. Prices are firm for thirty days after closing and remain firm throughout the initial term except for decreases. Price increases at renewal are limited to the annual CPI rate and shall not exceed eight percent, subject to Contract Administrator approval.

The contract runs from execution through June 30, 2027, with renewal provisions for four additional consecutive one-year periods subject to City approval and satisfactory performance. Award is anticipated within thirty days after the closing date. No pre-bid meeting or site visit is scheduled.