Electrical lighting parts

The City of Scottsdale Facilities Department is issuing Formal Invitation for Bid (IFB-26IFB037) for the procurement of electrical parts, supplies, and equipment for the repair, replacement, and installation of lighting systems throughout City facilities. The solicitation encompasses 100 line items of commercial-grade, new, and genuine electrical and lighting components, including various lamp types (HPS, metal halide, LED, CFL, and halogen), ballasts, transformers, sockets, capacitors, and replacement lenses, with estimated annual usage quantities ranging from 10 to 300 units per item. Qualified respondents must maintain a local storefront presence in the Scottsdale/Phoenix metropolitan area, have conducted similar business for a minimum of three consecutive years, and must visit the Fleet Maintenance Facility monthly to ensure catalog currency and manage returns. The contractor must provide pricing calculated as a percentage discount applied against a manufacturer's price list, with all standard freight and delivery charges included on an F.O.B. destination basis to the City's warehouse at 9191 E. San Salvador Drive, Scottsdale, Arizona 85258, between 7:00 A.M. and 2:00 P.M., Monday through Friday. Critical deadlines include February 17, 2026, at 2:00 P.M. local time for submission of questions through the City of Scottsdale Bonfire portal, and February 26, 2026, at 2:00 P.M. local time for sealed proposal submission, with late submittals automatically rejected by the system. Bids will be evaluated and awarded to the lowest responsible and responsive bidder based on total bid cost excluding applicable taxes, with the City reserving the right to award by individual line item, group of line items, or as a total. The selected contractor must maintain commercial general liability insurance of $1,000,000 per occurrence and comply with all applicable federal, state, and local laws, including ANSI and OSHA regulations, substance abuse screening, and criminal background investigation requirements for all employees performing work at City facilities.

Respondents must comply with Arizona's E-Verify Program and demonstrate lawful presence in the United States; natural persons and sole proprietorships must provide evidence of lawful presence, and contractors must hold a valid Arizona State Contractor's License at the time of submittal if applicable. A bid bond equal to 10% of the total bid may be required and must be submitted with the bid, and the successful respondent must provide all additional bonds, insurance certificates, and required documentation within 10 calendar days of award or risk default. No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are identified in the solicitation materials, and no incumbent vendors or current contractors are listed. The contract term is one year from the effective date of award with four optional one-year renewal periods at the mutual agreement of both parties, contingent upon the contract administrator's recommendation and the purchasing director's concurrence; fuel surcharges are not allowable, and all warranty items must be resolved at no charge to the City with coverage commencing from the City's in-service date. No specific budget range or award value is disclosed in the available documentation; however, the pricing structure based on a percentage discount against manufacturer's price lists and estimated annual usage quantities for 100 line items suggests a substantial ongoing supply contract. The City of Scottsdale reserves termination rights for convenience with thirty days' notice or for cause with seven days' notice, and maintains audit and inspection rights over contractor records for three years following final payment.