Electric Switchgear Repair Services

The City of Dallas is soliciting bids for an Indefinite Delivery/Indefinite Quantity (ID/IQ) master service agreement to establish a thirty-six (36) month contract for Electric Switchgear Repair Services under Bid No. BU26-00030081, with the Water Utilities Flood and Control District serving as the major user department. The procured services encompass maintenance, repair, emergency inspections, testing, troubleshooting, predictive and preventive maintenance, and possible replacement of electrical switchgear and power systems equipment serving multiple pump stations, water treatment plants, and wastewater treatment plants across the Dallas area. Qualified contractors must respond to inquiries by May 1, 2026, at 1:00 PM, with bid submissions required electronically through the City's procurement portal by May 29, 2026, at 1:00 PM CST. Service delivery requirements mandate that contractors be on-site and ready to work within three (3) calendar days of receiving a standard work order, or within two (2) hours for emergency situations. Bidders must submit firm pricing for labor rates during normal working hours and separately for overtime emergency repairs, with discount or markup percentages applying only to parts and materials, and must include all costs for labor, materials, parts, travel, equipment, and tools in their bid quotation. The City applies an 11.52% Small Business Enterprise (SBE) participation goal and awards evaluation points for meeting SBE goals (4 points), exceeding goals by 5% (2 additional points), first-time contracting partnerships (2 points), local workforce participation (3 points), local supply chain usage (2 points), community impact commitment (1 point), past subcontractor utilization performance (3 points), documented engagement efforts (2 points), and timely subcontractor payments (1 point).

The solicitation implements a local preference provision allowing Dallas-based firms a 5% price preference for contracts valued under $500,000 and includes a set-aside preference for Small Business Enterprises with compliance monitored through the City of Dallas Compliance System. Contractors must comply with the Dallas Regional Inclusive Vendor Enterprise (DRIVE) Policy adopted under City Council Resolution #25-1879, which requires subcontractors to perform under a Commercially Useful Function (CUF) using their own workforce, resources, and supervision, with pass-through arrangements prohibited. All contractors must maintain comprehensive insurance coverage prior to work commencement, including Workers' Compensation with minimum Employers Liability limits of $500,000 per occurrence, Business Automobile Liability with a combined single limit of $500,000 per occurrence, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 general aggregate, and Umbrella or Excess Liability with $2,000,000 per occurrence and annual aggregate, with the City named as additional insured. Contractors must also comply with the living wage requirement of $23.06 per hour for general service contracts exceeding $50,000 and provide Payment and Performance Bonds equal to 25% of the annual contract value. The City will pay invoices within thirty (30) days of receipt of correct invoicing, with the contract commencing upon City Council approval and execution for the firm thirty-six month term. An SBE vendor list has been uploaded to the solicitation portal at www.dallascityhall.bonfirehub.com, identifying numerous small businesses across the Dallas-Fort Worth area specializing in power systems switchgear, electrical equipment, commercial machine maintenance, electrical contracting, and testing services across multiple relevant NAICS classifications.