Electric motors/ capacitors, discount off price lists-RE-bid

Palm Beach County Board of County Commissioners Purchasing Department issued Invitation for Bid (IFB) #18-066RR/JM on December 11, 2018, for the procurement of electric motors and required capacitors on a discount off price list basis under a sixty-month term contract. The solicitation seeks a single fixed percentage discount or markup from current manufacturer price lists for motors and capacitors from specified brands including ABB Motors & Mechanical (Baldor/Reliance), Franklin, Regal Beloit (Genteq, Century, Fasco, Leeson, Lincoln, Marathon), Mars Motors & Armatures, US Motors (Nidec), Sumitomo, WEG Electric, and W.W. Grainger (Dayton/Packard). The bid submission deadline is January 10, 2019, at 4:00 p.m., with evaluation items for countywide use (excluding Glades) and separate items for the Glades area only, each containing fourteen manufacturer categories. Successful bidders must maintain current manufacturer price lists or MSRPs and updated catalogs throughout the contract term, with delivery required within four calendar days for stock items and ten calendar days for non-stock items from receipt of delivery orders. Pricing must be submitted as a single fixed percentage discount or markup applied uniformly to all items within the selected price list type (MSRP, Dealer, Jobber, Catalog, or Other), with F.O.B. point as destination and the successful bidder assuming all transportation costs and risk. The contract includes warranty requirements for factory and manufacturer defects, audit provisions for post-sale price verification, and specific invoicing requirements including catalog numbers, descriptions, and list prices with applied discounts, with no separate shipping charges permitted.

The Small Business Enterprise (SBE) goal for this procurement is a 15% minimum participation, with specific provisions for bid evaluation based on SBE responsiveness and participation levels. Successful bidders must maintain a current Palm Beach County Local Business Tax Receipt and comply with all applicable certifications, including Drug-Free Workplace Certification if seeking preference in case of tied bids. No minimum order requirements are imposed by the County, and the county reserves the right to rebid after the anticipated contract value is reached. The anticipated contract value is $456,000 over the full contract term, with no incumbent vendors or current contractors identified in the solicitation. The resulting contract shall be issued for a term of sixty months or until the estimated amount is expended, whichever occurs first, providing qualified vendors with a substantial opportunity to supply critical electrical equipment to Palm Beach County operations.