Electric Gate Services at the Lubbock State Supported Living Center

The Texas Health and Human Services Commission (HHSC) is seeking electric gate services for the Lubbock State Supported Living Center through a formal Invitation for Bid (IFB). The procurement involves comprehensive gate services including removal, replacement, and installation of electric gates at the facility. Specific deliverables include constructing two metal swing gates (13'-6" wide x 6' tall), repairing an existing cantilever gate frame, and installing an automatic LIFTMASTER sliding gate with obstruction sensor. Contractors must provide complete installation of controllers, gate openers, keypads, and associated hardware, along with full responsibility for supervision, cleanup, and permit acquisition. Bidder qualifications include a minimum of five years of relevant experience for the company and three years for assigned personnel, with a required branch or subcontractor location within 50 miles of the facility. An optional on-site visit is scheduled for January 5, 2026, at 10:00 AM, with questions due by January 6, 2026, at 5:00 PM. The final bid response deadline is January 15, 2026, at 10:30 AM, with the contract period running from award date through August 31, 2026.

The solicitation appears to have potential set-aside preferences for historically underutilized businesses, though specific details are not explicitly outlined in the provided documents. Bidders must submit comprehensive insurance coverage, including workers' compensation, commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability ($1,000,000). Pricing must be submitted as firm, fixed rates on Exhibit C, incorporating all labor, equipment, materials, supplies, and expenses. Contractors must provide three verifiable references for similar services completed within the last three years. The contract is subject to state appropriations and fund availability, with both HHSC and the Department of State Health Services authorized to utilize the awarded contract. While no specific budget range is mentioned, price adjustments may be considered at HHSC's discretion using the Bureau of Labor Statistics CPI-W index or federal minimum wage increases. Responses can be submitted electronically to PCSBids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery/overnight mail with a USB drive containing all required documentation.