Electric Gate Services at the Lubbock State Supported Living Center

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division is seeking electric gate services for the Lubbock State Supported Living Center through a formal Invitation for Bids (IFB). The project involves removing and replacing electric gates, specifically constructing two metal swing gates (13'-6" wide x 6' tall) on the north side of the maintenance area and installing an automatic LIFTMASTER sliding gate with an obstruction sensor on the south side. Both gate installations require 9.0 gauge chain link wire mesh, complete electric gate systems with controllers, openers, keypads, and associated hardware. Bidders must demonstrate a minimum of five years of relevant experience, with assigned personnel having at least three years of experience and providing three verifiable references from similar projects within the last three years. An optional on-site visit is scheduled for November 19, 2025, at 10:00 AM, with questions and clarifications due by November 20, 2025, at 5:00 PM, and agency responses to be posted by November 24, 2025. The final bid responses are due December 3, 2025, at 10:30 AM, with the contract term running from award through August 31, 2026.

Bidders must maintain a branch or subcontractor location within 50 miles of Lubbock and comply with comprehensive insurance requirements, including workers' compensation, commercial general liability ($1,000,000 per occurrence), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability ($1,000,000) coverage. Background checks are mandatory for all personnel prior to accessing state property. The solicitation requires submission of completed HHS Solicitation Affirmations (Exhibit A), Pricing Sheet (Exhibit C), and Bidder Reference and Contractor Qualifications Form (Exhibit D). Bidders can submit responses via email to PCSBids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery/overnight mail of a USB drive. Pricing must be firm and fixed for the contract's duration, covering all labor, materials, equipment, supplies, and related expenses. Both HHSC and the Department of State Health Services (DSHS) will be entitled to use the resulting contract, with a potential one-year extension at the agency's discretion.