Election security seals (pull-tight, padlock, & cable), tamper evident labels, and misc. Election supplies

The Orange County Registrar of Voters, California is soliciting competitive bids for election security seals (pull-tight, padlock, and cable), non-residue tamper evident labels, and miscellaneous election supplies, with bids due August 6, 2026 at 2:00 p.m. PDT through the County's online bidding system. Multiple contracts may be awarded. Orange County Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) certified vendors receive a five percent preference deduction applied to bid price for evaluation purposes; certification as both OCLSB and DVBE yields an eight percent preference deduction.

All security seals and labels must comply with ISO 17712:2013 standards for mechanical seals, be sequentially numbered and barcoded, available in multiple colors, and customizable upon request. Miscellaneous supplies including rolling ballot bags, transfer bags, voting booths, and privacy screens may be procured via quote and acceptance. The contract is structured as fixed-price with no profit increases permitted during the contract term; all price decreases automatically extend to the County. Contractor pricing must be equal to or less than prices quoted to other local, state, or federal government entities for equal or lesser scope.

The awarded contract will include cooperative purchasing language permitting other states, counties, and municipalities to "piggyback" off the contract; contractors must pay a two percent administrative rebate on total sales from subordinate cooperative contracts quarterly to the County. Contractors must maintain reasonable inventory stock and arrange all transportation and delivery, including inside delivery to secured facilities where necessary. Upon award, contractors must provide certificates of insurance and completed W-9 or 587/590 forms within seven days. Required insurance coverage includes commercial general liability of $1,000,000 per occurrence and automobile liability of $1,000,000 combined single limit.

Questions are due July 23, 2026 at 2:00 p.m. PDT. Bid prices remain valid for 365 days following the closing date. Only electronic bids submitted through the County's eProcurement Portal will be accepted.