Election Printing and Mailing

La Plata County, Colorado is seeking proposals for election printing and mailing services through a Request for Proposals (RFP) #25-047-1025 issued by the County Board of County Commissioners and the Clerk and Recorder's Office. The procurement will cover comprehensive election material production, including ballot printing, two-envelope mail-out package preparation, variable data merging, and mailing services for quantities ranging from 5,000 to 50,000 pieces. Contractors must demonstrate a minimum of four years of experience printing election materials in Colorado, with specific capabilities in handling variable data printing and compatibility with Dominion Voting ballots. The contract will run from the execution date until December 31, 2026, with potential renewal options for two additional one-year terms. Proposals are due on November 6, 2025, at 10:00 AM MST, with contractors required to provide detailed pricing for ballot printing, database setup, shipping, envelope production, insertion, and mailing services. Pricing must include per-ballot, per-envelope, and per-packet costs, with postage billed at actual USPS Automation rates. The successful contractor must ensure timely delivery to a USPS General Mail Facility, preferably in Albuquerque, NM.

The RFP includes a local and regional preference policy that may provide a slight advantage to businesses based in La Plata County or surrounding counties (Archuleta, Montezuma, San Juan, or Dolores). While no specific set-aside designations for disadvantaged enterprises are mentioned, the procurement emphasizes local economic considerations. Funding for the project is contingent on continued public fund availability, with a provision allowing contract termination if sufficient funds are not appropriated. The contractor must be capable of printing and mailing ballots within the Continental United States and demonstrate experience with election material production. Although specific budget ranges are not explicitly stated, the contract appears designed to accommodate election printing needs with flexibility for varying ballot quantities. The procurement process allows for potential integration with existing election infrastructure, particularly emphasizing compatibility with Dominion Voting systems. Contractors will need to provide test samples and meet stringent requirements for accuracy, timeliness, and technical capabilities in election material production and distribution.